Performance Participation & Media Terms

A-Ballet School | Performances & Artistic Productions

Proposed Effective Date: 12 November 2026

1. Purpose and Scope

These Performance Participation & Media Terms ("Terms") govern the voluntary participation of A-Ballet School students and other invited participants in stage performances, rehearsals and related artistic productions organised under the A-Ballet name.

These Terms apply to both children and adults, where relevant. For participants under 18 years of age, they must be accepted by a parent or legally authorised guardian.

These Terms supplement the A-Ballet Terms & Conditions, School Rules and Privacy Policy. They apply to a specific production once accepted as part of the relevant performance registration.

Participation in ordinary ballet lessons does not automatically constitute acceptance of these performance-specific Terms.

2. Production Organiser and Information

A-Ballet is an artistic and educational brand associated with A-Ballet School and its stage productions.

The legal entity responsible for organising, contracting and receiving any production-related payments may differ between productions. The relevant organiser or contracting provider will be identified before registration and payment.

The production announcement or registration materials will specify the relevant details, including:

Production title and organiser;
Performance dates, times and venue;
Rehearsal arrangements and participation requirements;
Applicable Performance & Production Fee, if any;
Payment deadline and relevant cancellation conditions;
Any other material conditions of participation.

Contact: worldaballet@gmail.com
Telephone: +36 70 563 7319
Website: www.worldaballet.com

3. Voluntary Participation and Registration

Participation in A-Ballet performances is entirely voluntary.

Students are not required to participate in stage productions as a condition of attending regular A-Ballet School classes.

Participation requires registration, acceptance of the applicable conditions and confirmation by the organiser.

For minors, registration and acceptance must be completed by a parent or legal guardian who is authorised to act on the child's behalf.

Submitting a registration form or paying a production fee does not automatically guarantee a particular role or participation if essential legal, artistic or safety requirements cannot be met.

4. Children and Legal Authorisations

Parents and legal guardians must provide accurate information and cooperate with the organiser in completing any documents, declarations, notices or official authorisations required for the child's participation.

Depending on the legal nature of the activity, the child's age and applicable Hungarian law, participation in an artistic production may require notification to or authorisation from the competent guardianship authority.

The organiser and parents will cooperate to identify the applicable requirements. The legally responsible party must ensure that any mandatory notification or authorisation has been completed before the child participates.

No child may take part in a production where an applicable mandatory legal requirement remains unfulfilled.

The child's health, well-being, education and best interests remain a priority throughout the production.

5. Rehearsals and Attendance

Participating students are expected to attend the rehearsals communicated by the artistic team.

Rehearsal schedules, locations and arrival times will be provided in advance whenever reasonably possible.

Parents and participants must inform A-Ballet promptly if they cannot attend a scheduled rehearsal.

Where a participant misses important rehearsals, arrives insufficiently prepared or cannot safely perform the required material, the artistic team may adjust the participant's role or, where reasonably necessary, withdraw the participant from the production.

Such decisions will be made in the interests of artistic quality, safety and the appropriate organisation of the performance.

6. Artistic Direction and Casting

All artistic decisions, including casting, choreography, stage positions, costumes, rehearsal arrangements and changes to the performance, are made by the designated artistic team.

A-Ballet may change roles, choreography or stage placement where necessary for artistic, technical, organisational or safety reasons.

No participant is guaranteed a solo role, specific scene, position or amount of stage time unless expressly agreed in writing.

Participation does not create an entitlement to paid professional employment, remuneration or future casting.

Any separate professional engagement or paid performance agreement must be documented separately.

7. Performance & Production Fee

Participation in a production may be subject to a Performance & Production Fee.

The amount is determined separately for each production and clearly communicated before the participant or guardian accepts the payment obligation.

Unless expressly stated otherwise, the fee is charged per participating student per production, regardless of the number of performances of that production in which the student participates.

The fee may contribute to the costs of:

Costumes, costume preparation and alterations;
Props and stage materials;
Theatre and rehearsal facilities;
Lighting, sound, video and other technical services;
Production staff, artistic preparation and coordination;
Transport, logistics and other production-related expenses.

The Performance & Production Fee is not an annual school fee and does not replace ordinary ballet lesson fees.

Payment does not guarantee a particular role or casting decision.

The final price, payment recipient, applicable taxes and payment deadline will be disclosed before payment.

8. Costumes, Props and Equipment

Costumes and production props provided by A-Ballet or the organiser generally remain the property of their respective owners unless expressly sold or transferred to the participant.

Participants must use costumes and props carefully, follow costume instructions and return borrowed items when requested.

Parents may be asked to assist with fitting, measurements, preparation and the return of costumes.

Where separately purchased personal clothing or accessories are required, their price and conditions will be disclosed in advance.

Reasonable compensation may be requested for loss or damage caused intentionally or through negligent misuse, in accordance with applicable law.

Normal wear arising from proper use is not treated as damage.

9. Participant Conduct and Stage Discipline

Participants must follow reasonable instructions from the artistic director, ballet masters, teachers, stage managers and authorised theatre personnel.

Participants must respect rehearsal schedules, backstage restrictions, safety procedures and the rights of fellow performers.

Running, playing with stage equipment, entering restricted areas or otherwise creating avoidable hazards is prohibited.

A participant may be temporarily removed from an activity if necessary to prevent injury or serious disruption.

Any decision affecting a child will be made with appropriate regard for the child's age, well-being and circumstances.

10. Supervision and Handover of Children

Parents or authorised guardians are responsible for bringing their children to and collecting them from the designated handover point at the communicated times.

During rehearsals and performances, the organiser will arrange appropriate supervision of participating children within the areas and periods for which it has expressly assumed responsibility.

Parents may be asked to assist with dressing, preparation or supervision where this has been agreed in advance.

Access to backstage, dressing rooms and technical areas is limited to authorised persons.

A parent or guardian is not automatically permitted to remain backstage or on stage.

Any specific supervision arrangements will be communicated before the relevant event.

11. Health, Safety and Emergency Procedures

Ballet and stage performance involve physical activity and certain inherent risks, including falls, collisions, movement on stage, costumes, theatrical lighting, scenery and technical equipment.

The organiser is responsible for reasonable supervision, rehearsal organisation and safety measures within its own area of responsibility.

The theatre or venue is responsible for the premises, equipment, technical operations and safety matters under its control, in accordance with applicable law and its contractual obligations.

Each party remains responsible for matters legally attributable to it.

Parents and participants must communicate any information reasonably necessary for safe participation, such as relevant physical restrictions, allergies or emergency contact details.

Participants must follow safety instructions and immediately report injuries, hazards or unsafe conditions.

In an emergency, authorised personnel may provide appropriate first aid and contact emergency services. Parents or emergency contacts will be informed as soon as reasonably practicable.

Any available insurance coverage is subject to the actual policy terms and does not guarantee that every accident or loss will be covered.

Nothing in these Terms excludes or limits liability for personal injury, damage to health, death or any other liability that cannot lawfully be excluded.

12. Withdrawal from Participation, Illness and Refunds

Participants or guardians must notify the organiser in writing as soon as possible if they are unable or unwilling to continue participating.

Because costumes, rehearsal work, stage arrangements and other production expenses may be committed before the performance, withdrawal may affect the possibility of a refund.

Where a participant withdraws for personal reasons, a refund is not automatically guaranteed, subject to applicable mandatory consumer rights.

In cases of prolonged illness, injury or serious family circumstances, the organiser may consider an extension of applicable arrangements, credit or a partial refund.

Any voluntary partial refund will be assessed fairly, taking account of the fee paid, services already provided, and reasonable production expenses already incurred or irrevocably committed for that participant, where legally permissible.

The organiser will not retain amounts that must be refunded under applicable law.

Where the statutory right of withdrawal from a distance contract applies, it remains available in accordance with Hungarian law. Any statutory exception for leisure services on specified dates or periods will be applied only where its legal requirements are satisfied.

Parents will not routinely be required to disclose detailed medical diagnoses. Reasonable information confirming the circumstances may be requested where necessary.

13. Changes, Postponement and Cancellation by the Organiser

The organiser may make reasonable changes to rehearsal dates, casting, venue arrangements or technical details where necessary.

Material changes will be communicated as soon as reasonably possible.

If a production is postponed or cancelled, the organiser will inform participants and explain the available arrangements.

Where a paid service cannot be provided as agreed, the organiser will offer any refund or other remedy required by applicable law.

These Terms do not remove mandatory statutory rights arising from non-performance or a material breach of contract.

14. Professional Photography and Recording

A-Ballet productions may be professionally photographed, filmed, recorded, edited, broadcast and published.

Professional recording and the creation of production-related artistic and promotional materials may form an essential part of the relevant performance.

This may include the performance itself, rehearsals arranged for recording, curtain calls, production photography, trailers, interviews and appropriately supervised behind-the-scenes material.

Before participating, each adult participant or the legal guardian of a minor must be informed of these arrangements and provide the necessary authorisations for the uses described in these Terms.

Where recording and the associated authorisations are an essential element of the production, a person who does not wish to provide the required authorisation may choose not to participate in that particular production, without losing access to ordinary ballet lessons.

Recording activities must respect the dignity, safety and privacy of participants, particularly children.

15. Image, Voice and Performer Rights Authorisation

By expressly accepting these Terms in the performance registration process, the adult participant or the legally authorised guardian of a minor authorises the relevant production organiser and its authorised production, distribution and promotional partners, to the extent permitted by law, to:

Photograph and record the participant's image, voice, movements and artistic performance in connection with the identified production;
Reproduce, edit, subtitle, translate, adapt the format of and incorporate those recordings into complete productions, excerpts, trailers and related materials;
Publish and communicate those materials through A-Ballet websites, social media, video platforms, streaming services, press materials and other appropriate media;
Use production-related recordings and photographs for artistic presentation, documentation, archival purposes and the promotion of A-Ballet performances and artistic projects;
Distribute, screen or make available recordings of the production, including through ticketed screenings or paid digital distribution where lawfully arranged;
Provide production-related materials to theatres, media organisations, promotional partners and authorised distributors for those purposes.

The authorisation is non-exclusive and worldwide and covers the lawful duration of the relevant rights, subject to applicable personality rights, data protection law and any mandatory limitations.

Within the described purposes, the organiser may select and edit recordings without requesting separate approval for every individual photograph, video excerpt or publication.

The organiser will not knowingly use the participant's identifiable image in an unrelated third-party advertising campaign or in a misleading, degrading or inappropriate context without a separate lawful basis and any necessary permission.

No additional performance fee or royalty is promised for the uses authorised here, except where remuneration or other rights are mandatory under applicable law or a separate written agreement provides otherwise.

This authorisation does not waive non-transferable moral rights, personality rights or statutory data protection rights.

16. Personal Data, Consent and Privacy

Personal data may be processed for registration, communication, rehearsal planning, safety, legal compliance, recording, publication and production administration.

The identity of the relevant data controller, processing purposes, legal bases, recipients, retention periods and individual rights are described in the applicable A-Ballet Privacy Policy and, where necessary, in production-specific privacy information.

The legal basis for a particular processing activity will be determined in accordance with GDPR. Contractual media authorisation and GDPR consent are not automatically the same thing.

Where a separate GDPR consent is legally required, it must be obtained in an appropriate manner. Such consent may be withdrawn in accordance with applicable law.

Requests concerning the use of a participant's image or personal data can be sent to worldaballet@gmail.com.

A-Ballet will assess requests relating to removal, restriction, objection or correction under applicable law. It may not always be technically possible to recall materials already lawfully distributed to third parties, but this does not limit any legal obligation to act on a valid request.

The School's separate consent arrangements for optional photography during ordinary lessons remain unaffected.

17. Photography and Recording by Families and Visitors

Photography or filming by audience members, parents and visitors may be limited or prohibited by theatre rules, production requirements, copyright or safety considerations.

Where recording is permitted, individuals must respect the privacy and rights of other performers and children.

Private recordings must not interfere with the performance or authorised professional recording.

Permission to attend a performance or record it privately does not automatically authorise commercial publication or exploitation of the production.

18. Personal Belongings and Property

Participants should avoid bringing unnecessary valuables to rehearsals and performances.

Personal belongings should be kept in the areas designated by the organiser or venue.

The organiser and venue are responsible for loss or damage only to the extent established by applicable law or their contractual obligations.

Nothing in these Terms removes liability that cannot lawfully be excluded.

19. Acceptance and Contractual Confirmation

These Terms must be made available to participants and guardians before registration is completed and before any related payment obligation arises.

The registration process must record the participant's identity, the relevant production, the accepted version of the Terms and the acceptance provided by the adult participant or authorised guardian.

Acceptance of these Terms includes the production-specific recording and media authorisation described in Sections 14 and 15.

Where any separate consent, statutory declaration or official permission is required, it must be obtained independently.

A-Ballet will provide appropriate electronic confirmation and an accessible copy of the applicable terms in accordance with legal requirements.

20. Applicable Law, Amendments and Contact

These Terms are governed by applicable Hungarian law, including mandatory European Union consumer and data protection rules.

No provision limits rights that cannot lawfully be excluded.

The organiser may amend these Terms for future productions. The version applicable to a specific registration will not be changed retroactively to the participant's disadvantage without a lawful basis.

Questions, participation changes, complaints and requests concerning media use may be submitted to:

A-Ballet
1024 Budapest, Margit körút 61–63., Hungary
Email: worldaballet@gmail.com
Telephone: +36 70 563 7319
Website: www.worldaballet.com

The contracting organiser for each production is identified separately in its registration and payment information.